Job vacancies and internships

Last update 10.11.2025

Working at the MFA

Any job vacancy at the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade (MFA) (all careers) is published on the Govjobs.lu website. Individuals with an interest in working for the MFA are therefore invited to check the website regularly, where they will be guided through the application submission procedure.

The job offers on Govjobs are all posted in French only.

The Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade does not consider unsolicited applications.

Traineeships

Every year, the Ministry of Foreign and European Affairs offers students enrolled at a higher education establishment the opportunity to take part in a traineeship within the department in Luxembourg or at one of the diplomatic network’s embassies and representations abroad.

Duration of the traineeship

A traineeship may last between several weeks and a maximum of 6 months, except for placements that are part of a university course of study, where this duration may be exceeded.

How to apply?

Traineeship applications are to be sent to the Directorate of Finance and Human Resources at stagiaires.etudiants@mae.etat.lu or directly to the Embassy / Permanent Representation in question.

Open vacancies

The Embassy of the Grand Duchy of Luxembourg in London
(United Kingdom) is recruiting 1 administrative assistant (m/f)

Fixed-term contract with 40 hours per week or part time

We are currently seeking an administrative assistant to support our team in administrative and organizational tasks. The position is available either on a part-time or full-time basis, under a fixed-term contract.

As an administrative assistant, you will be responsible for supporting the efficient day-to-day operations of the Embassy, including accounting, financial management, and general administration. You will assist in verifying and processing invoices, maintaining accurate financial and administrative records, and monitoring budgets and contracts. Under the supervision of the Head of mission, you will contribute to the smooth running of the Embassy’s offices and premises, coordinate maintenance activities and service providers, and support the organisation of meetings and official events. The position also requires the ability to oversee and supervise works and repairs undertaken at the Embassy, ensuring that they are carried out effectively and to a high standard.

The position includes the following tasks:

Assistance in accounting and financial management:

Verify, record, and process invoices, payment requests, and reimbursements;
Maintain accurate and up-to-date accounting records, including balance sheets and supporting documentation,
ensuring systematic filing and organization;
Prepare and monitor budget requests, authorizations, and credits, ensuring expenditures remain within approved limits;
Contribute to financial forecasts, cash-flow planning, and year-end closing;
Ensure the timely execution and follow-up of all Embassy payment operations, supplier invoices, and maintenance or service contracts.

Assistance in administrative support:

Provide administrative and clerical assistance to the Head of mission;
Manage the Embassy’s correspondence, telephone calls, and general requests, ensuring efficient prioritization, tracking, and timely follow-up;
Handle document preparation, typing, filing, and record management with accuracy, discretion, and confidentiality;
Maintain office supplies, inventories, and service provider relations to ensure the smooth operation of the Embassy;
Provide logistical and administrative support for the planning and organization of meetings, visits, and official events.

Assistance in building and facilities management:

Ensure that the Embassy building and the Ambassador’s Residence are properly maintained and secure;
Identify maintenance and repair needs, obtain supplier quotations, and prepare funding requests for approval by the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade;
Supervise and monitor approved works and service contracts, ensuring compliance with timelines, budgets, safety
regulations, and quality standards;
Maintain accurate records of maintenance activities, contracts, and outstanding technical issues, and liaise with
contractors, service providers, and local authorities as required;
Liaise with contractors, service providers, and relevant authorities ;
Oversee building utilities, equipment, and systems, and carry out administrative or clerical tasks as assigned by the Head of mission;
Perform any other administrative or technical tasks as assigned by the Head of mission.

Your profile:

You are fluent in English, spoken and written;
You have numeracy skills and attention to detail, with the ability to process financial and administrative data accurately;
You know how to use MS Office;
You are organised, methodical, and able to maintain accurate records and structured filing systems;
You are an excellent communicator and can deal confidently and courteously with colleagues, suppliers, and service providers;
You take initiative and demonstrate good judgment when prioritising multiple tasks;
You understand the importance of confidentiality, accuracy, and compliance with administrative and financial
procedures;
You are reliable and proactive in following up on administrative and financial matters within given deadlines;
You can coordinate logistics for meetings, visits, and events, ensuring smooth organisation and attention to detail.

If you are interested for this vacancy, please send your CV and diplomas together with a covering letter giving details of current job, salary, availability and reasons for applying by email to nathalie.stec@mae.etat.lu before 15 December 2025 (reference: “AMB Londres - 2025 - agent administratif”). Please indicate whether you are interested in a part time or full-time job.

The Embassy of the Grand Duchy of Luxembourg in London
(United Kingdom) is recruiting 1 consular assistant (m/f)

Fixed-term contract 40 hours per week

As a consular assistant, you will be responsible for providing essential services to Luxembourg citizens and residents in the United Kingdom, including the issuance and renewal of passports, assistance to nationals in distress, and the processing of Schengen visa applications. Working under the supervision of the Consul, you will support the delivery of accurate information, efficient case management, and strict compliance with data protection and consular regulations. The role requires professionalism, empathy, and strong organizational skills, as well as the ability to work both independently and collaboratively within a dynamic diplomatic environment. The position includes the following tasks:

Assistance in the handling of passport issuance, renewal, replacement, and other nationality-related services for Luxembourg citizens:

Receive and verify applications for the issuance, renewal, or replacement of Luxembourg passports;
Collect and record biometric data in accordance with national regulations;
Liaise with the competent Luxembourg authorities to obtain the necessary authorizations and confirmations prior to issuing passports;
Ensure the secure handling, storage, and dispatch of passports and related documentation;
Maintain accurate and up-to-date registers of issued, renewed, and cancelled passports;
Manage and regularly update internal databases and contact lists of Luxembourg citizens registered with or presenting themselves at the Embassy;
Respond to public enquiries ensuring courteous and accurate communication;
Support the implementation of internal controls and compliance procedures to safeguard personal data and maintain the integrity of consular records.

Assistance in the handling of consular cases of Luxembourg nationals or residents in distress or need while in the UK:

Manage the Embassy’s incoming correspondence and respond to public inquiries;
Assist Luxembourg citizens and residents in emergency situations, such as accidents, serious illness, arrest, or death;
Liaise with UK authorities (including police, hospitals, prisons, and social services) to ensure that Luxembourg nationals receive fair treatment, information, and appropriate assistance;
Facilitate communication with family members or next of kin in cases of death, detention, or medical emergencies;
Support repatriation arrangements in cases of medical evacuation, destitution, or death abroad;
Provide information and guidance on local services, including lawyers, translators, and medical practitioners;
Ensure full compliance with data protection regulations and confidentiality in all consular assistance cases;
Maintain accurate records and prepare regular reports on cases handled;
Assist expatriate staff with administrative procedures related to their professional duties in the UK (e.g., diplomatic IDs, driver’s licenses);
Participate in the consular on-call duty roster to provide assistance outside of regular working hours;
Contribute to crisis preparedness and response planning, including maintaining updated contact lists and communication protocols.

Assistance in the processing of Schengen Visa Applications for the Grand Duchy of Luxembourg:

Manage the daily operations of the visa section and ensure compliance with the Schengen Visa Code and Luxembourg’s national regulations
Receive, examine, and verify visa applications, ensuring all required documentation is complete and authentic;
Conduct interviews to clarify applicants’ intentions or assess credibility;
Assess eligibility based on the purpose of travel (tourism, business, study, family reunion, etc.);
Enter and maintain applicant data in national consular/visa systems, ensuring accuracy, data protection, and proper archiving in both paper and electronic formats;
Liaise with the MFA regarding complex or sensitive cases and report regularly on visa statistics, trends, and potential risks
Respond to public and applicant inquiries (by e-mail or phone) regarding visa requirements and travel to the Schengen Area.