Job vacancies and internships

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Working at the MFA 

Any job vacancy at the Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade (MFA) (all careers) is published on the Govjobs.lu website. Individuals with an interest in working for the MFA are therefore invited to check the website regularly, where they will be guided through the application submission procedure.

The job offers on Govjobs are all posted in French only.

The Ministry of Foreign and European Affairs, Defence, Development Cooperation and Foreign Trade does not consider unsolicited applications.

Traineeships

Every year, the Ministry of Foreign and European Affairs offers students enrolled at a higher education establishment the opportunity to take part in a traineeship within the department in Luxembourg or at one of the diplomatic network’s embassies and representations abroad.

Duration of the traineeship

 A traineeship may last between several weeks and a maximum of 6 months, except for placements that are part of a university course of study, where this duration may be exceeded.

How to apply?

Traineeship applications are to be sent to the Directorate of Finance and Human Resources at stagiaires.etudiants@mae.etat.lu or directly to the Embassy / Permanent Representation in question.

Open vacancies

 

The Embassy of the Grand Duchy of Luxembourg in London  (United Kingdom) is recruiting 1 administrative and financial officer (m/f)
Fixed-term contract with 40 hours per week

The Embassy of the Grand Duchy of Luxembourg in London is seeking an experienced administrative and financial officer to oversee the financial administration, budget monitoring, and facilities coordination of the Mission.

This is not an entry-level position. The role is suited to candidates with solid professional experience in financial management and operational administration.

Key responsibilities:

Financial Management and Budget Oversight

  • Verify, record, and process invoices, payment requests, and reimbursements in accordance with applicable procedures;
  • Maintain accurate accounting records, including reconciliation of accounts and systematic financial filing;
  • Monitor expenditures against approved budgets and ensure compliance with authorised credits;
  • Prepare budget forecasts, cash-flow planning, and support year-end closing procedures;
  • Follow up on supplier payments, maintenance contracts, and service agreements in a timely manner.

 

Administrative and Operational Coordination

  • Provide structured administrative support to the Head of Mission;
  • Ensure efficient handling of official correspondence and documentation;
  • Maintain organised records in compliance with confidentiality and data protection standards;
  • Support the logistical organisation of official meetings, visits, and events.

 

Facilities and Building Management

  • Oversee the proper maintenance and security of the Embassy premises and the Ambassador’s Residence;
  • Identify maintenance and repair needs, obtain quotations, and prepare funding requests for approval;
  • Supervise contractors and service providers, ensuring compliance with timelines, budgets, and quality standards;
  • Maintain detailed records of maintenance contracts and ongoing technical matters.
  • Perform any other administrative or technical tasks as assigned by the Head of mission.

 

Essential Requirements:

  • You have a secondary or Bachelor’s degree;
  • You have a minimum of 3 – 5 years of proven professional experience in accounting, financial administration, or budget management;
  • You have a demonstrated experience in financial record-keeping, reconciliation, and budget monitoring;
  • You have experience liaising with contractors and managing facilities or service contracts;
  • You have an advanced proficiency in Microsoft Excel;
  • You have strong organisational skills, attention to detail, and ability to work independently;
  • You have a high level of integrity, discretion, and reliability in handling financial matters;
  • You are fluent in English (written and spoken), knowledge of French would be an asset;
  • You have the legal right to work in the United Kingdom.

 

Application Process:

If you are interested for this vacancy, please send your detailed CV and diplomas together with a tailored cover letter clearly outlining relevant financial and facility management experience and giving details of your current job, salary, notice period and confirmation of right to work in the UK by email to nathalie.stec@mae.etat.lu before 31 March 2026 (reference: “AMB Londres - 2026 - Administrative and financial officer”).

 

Document of the Job Description (Pdf, 241 Kb)

 

The Embassy of the Grand Duchy of Luxembourg in London is recruiting 1 personal assistant to the Ambassador (m/f)
40 hours over 5 days
 

The Embassy of the Grand Duchy of Luxembourg in London is seeking to employ a personal assistant (PA) to the Ambassador. The PA to the Ambassador will work closely with the Ambassador, organising his diary and assisting with his daily schedule. The position suits a candidate who has held a similar position for a period of at least 2 years.

As a Personal Assistant (PA) your work will include, but is not limited to, the following tasks:

  • Managing the Ambassador’s office, including coordinating the Ambassador’s schedule (in close liaison with the Ambassador, residence staff and driver), arranging meetings and assisting the Ambassador in the execution of his functions;
  • Dealing with incoming and outgoing correspondence and invitations in a timely and appropriate manner (reviewing incoming letters and invitations, formatting and sending replies, fielding telephone calls);
  • Providing administrative support to the Ambassador and diplomatic team, ensuring the maintenance of clear records, and filing system;
  • Overseeing general office management including logging the Ambassador’s gifts and monthly activities; stationery orders, shredding, data management, and maintaining the Ambassador’s contact lists;
  • Organizing the Ambassador’s travel and accommodation arrangements in accordance with the expense policy inside and outside the UK and processing the expenses;
  • Arranging high-level official visits of Government Ministers and senior officials from Luxembourg, including logistical support with airports, hotels and service providers, as well as liaising with relevant Luxembourg Government Ministries;
  • Assisting in the organisation of Embassy events and receptions in close coordination with other members of the administrative team. Administrative support will include booking venues, accommodation, and flights, when required;
  • Lead on organising small social events (lunches, dinners) at the residence;
  • Supporting the members of the consular team in providing consular assistance in accordance with current guidelines, with an emphasis on handling enquires from Luxembourg nationals and residents;
  • Responding to public queries, including visa and consular queries, meeting and welcoming visitors to the Embassy in a professional manner;
  • Being responsible for the Embassy duty phone one week in every five and to deal with any consular issues that may arise while in possession of the duty phone;
  • Filling in for absent members of the administrative personnel of the Embassy;
  • Supporting the Deputy Head of Mission and the Consul as required on an ad-hoc basis.

The PA’s duties include administrative tasks and other requirements, including those not mentioned explicitly in the previous paragraph, which may be assigned to him/her.

 

Your profile:

  • You have a secondary school diploma, a Bachelor's degree, or an equivalent qualification;
  • 2 years substantive experience in relevant positions constitutes an advantage;
  • Excellent organisational skills and a keen eye for detail;
  • Excellent secretarial skills and proficiency with the Microsoft Office Suite;
  • Excellent written and verbal communication skills in English and French;
  • Proven ability to work well in a team;
  • Strong interpersonal skills, including the ability to be professional, courteous and deal directly with key players at a senior level both inside and outside the Embassy.

Please note that the labour laws of the UK will govern the contract, including the remuneration. The successful candidate must have a legal entitlement to live and work in the UK prior to recruitment.

 

How to apply:

If you are interested in this vacancy, please email your CV and educational credentials along with a covering letter detailing your current employment, salary, availability and reasons for applying to nathalie.stec@mae.etat.lu.

Applications must be received before Monday, 23rd March 2026.

Please note that only short-listed applicants will be contacted. The Embassy reserves the right to re-advertise or extend the call for applications.

 

Document of the Job Description (Pdf, 142 Kb)